An administrative virtual assistant is a sovereign contract employee who offers various administrative and clerical services. By and large, their duties include drafting the document, answering telephones, scheduling, and project management, receiving and directing visitors, word processing, generating spreadsheets and demonstrations etc. They connect with their clients through e-mail, telephone and the Internet and complete duties as on-site administrative assistants, but from their home offices, using their personal workplace equipment such as computers, fax machine etc.

These assistants must possess exceptional typing skills, solid verbal and written skills, and admirable communication, should work autonomously or on a team. Understanding of computers, software, databases is obligatory. Their main duties are-

• Bookkeeping
• Planning and Scheduling
• Documentation
• Taking care of employment outlook and staff salary information.

Generally administrative virtual assistant take care of wide range of operations of the organizations, their responsibilities include-

• Respond, monitor and transfer incoming calls.
• Recover official papers from the filing system.
• Handle demands for statistics and files.
• Decide on administrative problems and surveys.
• Organize transcribed replies to repetitive enquiries.
• Formulate and amend documents comprising correspondence, reports, drafts, memorandums, and emails.
• Plan and manage conferences, activities and travel arrangements.
• Record, accumulate and allocate minutes of seminars.

They also help in financial administrations and their duties are-

• They help prepare dispatch note and financial statements.
• Program and organise financial material according to conventional records and management procedures.
• Process accounts payable confirming appropriateness and precision of information.
• Procedure accounts receivable guaranteeing relevance, accuracy of codes and appropriate backup.
• Prepare accurate bank settlements and credits.

Key Proficiencies every administrative virtual assistant must possess are brilliant planning and organizing skills, prioritizing, problem assessment and elucidating, data collecting and monitoring, importance to detail and accurateness, suppleness, adaptableness, customer service orientation and teamwork. These qualities become armor for them in their work.